Important Dates & Deadlines


Early Bird Registration Rate Deadline


Deadline to submit non-official contractor request forms


Certificate of Insurance from exhibitors due to Exhibition Management


Catering (Centerplate) advanced rate deadline


Internet/Telecomm (Cox) advanced rate deadline


Phone/Video (Cox) advanced rate deadline


NEW! Deep Discounts for Invited Customers & Dealers*

Want to offer your customers up to 50% off the admission price for the show? We’ve got you covered with 3 easy options, all available on your exhibitor dashboard:

  • Invite – send a web link inviting customers to register and pay discounted price
  • Register for them – enter customer information and pay on exhibitor dashboard
  • Send hosted invite – pre-pay fee for badge-pack; customer fills in their information

*Discounted offer only available to attendees who have not yet registered

Direct Mail Postcard Campaign – Offer Extended to February 3 for FREE Print & Postage up to 2,000 Pieces!

We’ve extended the deadline date for you to send direct mail postcards that are customized with your message, logo, product images and booth number to your customers and prospects. That’s FREE print, postage and mailing up to 2,000 pieces on us! Be sure to add your Promo Code to save your customers and/or dealers up to $100 off registration at no cost to you! Order Today!

Other Options to Drive Traffic to Your Booth

Learn More

Badge Prices Increase- January 14

All exhibitors are required to purchase a show badge. Register your booth staff and invite your customer and dealers today to save. Do not risk the hassle or cost of registering onsite.

  By 1/13/17 Beginning 1/14/17 Beginning 3/7/17
General Attendee $149 $195 $249
Exhibitor-Invited Customer/Dealer $79 $149 $149
Exhibitor Member* $79 $95 $149
Exhibitor Non-Member $95 $95 $149
Badge-Pack Details

Badge-Packs will not be mailed in advance. Badges can be picked up throughout Las Vegas and at the show. Learn More

Attendee and exhibitor badges will display the registrants Name, Company and City, State. The country will be displayed only the registrant is from outside of the United States.  Lanyards can be picked up onsite in the registration areas. Monorail passes, all personal demographic information and education purchases are embedded in the QR code.

Exhibitor Attendee Non-Exhibiting Vendor
Hotel Reservations

Great rates still available at select properties, but don’t delay- the last day to reserve rooms is February 8. Book your hotel rooms now through Experient, the Official Housing Provider.

Registration or Housing Questions?

Experient Phone: 800-424-5247 or +1 847-996-5878 (Monday-Friday, 8:00 a.m. - 5 p.m. CST)
Experient Email:

Installation & Dismantling Procedure Questions?

Do you know the difference between the “Unload” date and “Setup” date? There can be a lot of questions surrounding procedures for installation and dismantling at IFPE. To help clarify, please watch this quick video.

Export Opportunities Guide

Are you trying to do business in a particular country? Make sure you use the show as an opportunity to connect internationally. Log on to your exhibitor dashboard to complete the “Export Interest” section to be listed in our Export Opportunities Guide. This is a free directory for Exhibitors interested in direct sales, distributorships, joint ventures, and other business opportunities in specific overseas markets and will be available to attendees in the International Trade Center (ITC) on the 2nd floor of the Grand Lobby in room N250.

International Buyers Program (IBP)

IFPE 2017 has been selected by the U.S. Department of Commerce for the International Buyer Program (IBP). The U.S. Commercial Service specialists, in partnership with Show Management, will provide a range of complimentary services in the International Trade Center for exhibitors and international delegates to facilitate their business matchmaking prospects.

IBP Services Available:
  • Showtime Program for you to meet individually with delegations and learn about export opportunities and market entry strategies in your respective markets.
  • Free onsite business matchmaking services to facilitate interaction and business prospects
  • Export Counseling assistance, including discussion of best export markets, tariff and regulatory issues, and the U.S. Department of Commerce export programs.

One-on-one U.S. export financing counseling by representatives of the U.S. Export-Import (Ex-Im) Bank on financing assistance programs for sales of U.S. goods and services to international buyers.

Looking for space for your reception or meeting?

A limited number of meeting rooms are available at the Las Vegas Convention Center and Westgate Las Vegas Resort & Casino for exhibitor meetings, offices, storage, or hospitality. There is a fee for space based on square footage of the meeting room. To reserve a meeting room you will need to complete the request form.

NEW! Lead Retrieval Pricing Deadline January 22

January 22 is your last chance to get Early Bird pricing on Lead Retrieval and our exciting new beacon technology, eventBit. There is more value than ever when purchasing Lead Retrieval, because Show Management has paid to provide all exhibitors with a complimentary ($500 value) eventBit IQ Performance Package with their Lead Retrieval purchase! Get more information on this exciting new technology, and place your order today.


Scootaround is proud to be the exclusive provider of mobility solutions at the Las Vegas Convention Center. Through the onsite location, you can rent mobility scooters and wheelchairs for major events held at the Las Vegas Convention Center. Available onsite at the FedEx Kinko’s, located in the South Hall and Grand Concourse of the Las Vegas Convention Center. Hours of operation are 8:00 a.m. to 6:00 p.m. during show days. For more information, call +1-888-441-7575. They will also be available in the Gold Lot and Bronze Lot near the shuttle bus areas during all show days from 6:30 a.m. to 6:00 p.m.

Production Transport

Production Transport can handle all of your needs for transporting your exhibit staff, such as private shuttles to the convention center, dinner engagements or special events. In addition, we can provide sedan transfers for your special guests, as well as complete meet and greet programs for airport arrivals and departures. For pricing and additional information, please call 1-877-641-0900 or email:

Affordable and Unique Customer Hospitality Opportunities

Looking for an affordable customer hospitality opportunity? Look no further than our NASCAR−themed event on Friday night at the Las Vegas Motor Speedway. Leave the logistics to us! You and your customers will enjoy round-trip transportation, food, beverages, live music, NASCAR celebrity appearances, unique concessions and the famous Richard Petty Driving Experience. Space is limited so purchase tickets now through your exhibitor dashboard.

Show Management also negotiated discounts on NASCAR race tickets. If you have VIP customers or prospects who are NASCAR fans, this is a great opportunity to host them at the races after the show.

BAUMA CONEXPO AFRICA 2018 Opens Space Sales

The next BAUMA CONEXPO AFRICA will be held in Johannesburg, South Africa March 13-16, 2018. Priority space sales is now open. Visit for more details. In addition to supporting general space sales to North American-based companies, AEM will again organize a pavilion at the event with targeted pre-show and onsite services assisting exhibitors new to market or looking for additional support. If you are interested, please email or contact 800-867-6060. More details regarding AEM’s North American Pavilion at BAUMA CONEXPO AFRICA 2018 will be provided over the next weeks.

Floor Plan Deadline – PAST DUE

Thank you to those exhibitors who have turned in your floor plan layouts for approval (originally due December 1, 2016). If you have not, please send immediately to

Key Show Management Personnel

Do you have a question on your company’s show planning? Here is a list of show staff that can answer all of your questions.